A software selection scorecard for independent gym owners
Compare gym platforms using your real requirements, evidence from demos and the work needed to launch.
Weight the tasks that matter most
A long feature checklist can make every platform look equally capable. Group requirements by daily work: member booking, coaching delivery, payments, staff administration and reporting. Mark a small number as essential and give each an observable test. Keep desirable extras separate. Score the evidence you have seen rather than awarding points for a promise that something is planned. Include migration and ongoing support in the decision.
A practical checklist
- Write essential requirements before contacting providers.
- Use the same test scenarios for every demo.
- Record limitations and manual steps alongside successful features.
- Compare costs and implementation effort using the same assumptions.
Put it into practice
Finish with a one-page decision note: why the chosen system fits, which compromises you accept and what must be verified before launch. Bring the scorecard to a Wolfpack conversation so the discussion starts with your gym rather than an abstract list of features.